January 11, 2005

Reorganization meeting followed by regular meeting                                                                                                                              

The Fillmore County Board of Supervisors convened to reorganize, as required by statute, in open and public session at 9:00 a.m. on January 11, 2005, in the Courthouse Boardroom in Geneva, Nebraska.  Members present were Cerny, Yates, Mueller, Simacek, Galusha, Kimbrough, and Capek.  The County Clerk was present to record the minutes of the meeting.

 

            Notice of the meeting was given by publication and by broadcasting on radio station KAWL.  A copy of the affidavit of publication is on file in the County Clerk’s Office.  All proceedings hereinafter shown were taken while the convened meeting was open to the public.  The reorganization meeting adjourned at 9:22 a.m. and the regular meeting adjourned at 12.40 p.m.

 

ELECTION OF CHAIRMAN

 

            The County Clerk, as temporary chairman, called the meeting to order at 9:00 a.m.  The first order of business was the election of a chairman for the year 2005. Cerny nominated Kimbrough.  Mueller moved that nominations cease and a unanimous ballot cast for Kimbrough.  Carried 6-0, Kimbrough not voting.  The temporary Chairman declared Kimbrough to be the Board Chairman for the year 2005 and Kimbrough assumed the chair.

 

MUELLER ELECTED VICE-CHAIRMAN

 

            Chairman Kimbrough asked for nominations for vice-chairman. Simacek nominated Mueller.  Simacek moved and Yates seconded that nominations cease and a unanimous ballot be cast for Mueller. Motion carried 6-0, Mueller not voting.  The Chairman declared Mueller duly elected Vice-Chairman of the Board for 2005.

 

NAMING OFFICIAL BANK DEPOSITORIES

 

            The following resolution was introduced by Yates and seconded by Mueller:

 

RESOLUTION NO. 2005-01

           

            BE IT RESOLVED by the Fillmore County Board of Supervisors that the First National Bank of Exeter, the Farmers State Bank of Fairmont, the Geneva State Bank of Geneva, Shickley and Grafton, the York State Bank of York and Geneva, the Cornerstone Bank of York and Geneva, and the Farmers and Merchants Bank of Milligan, are hereby designated as bank depositories and the Fillmore County Treasurer is hereby authorized to deposit funds of the County that may come into her possession into these said depositories.

 

Upon roll call, the vote was as follows:

                                   

Ayes: Capek, Kimbrough, Simacek, Mueller, Galusha, Cerny, and Yates

Nays: None

 

            The Chairman declared the resolution adopted.

 

AUTHORIZED INVESTMENTS

 

The following resolution was introduced by Simacek and seconded by Capek:

 

RESOLUTION NO. 2005-02

 

            BE IT RESOLVED By the Fillmore County Board of Supervisors that the County Treasurer of Fillmore County be authorized to invest the surplus funds of said county in United States Government Bonds, United States Treasury Notes, Bills or Certificates of Indebtedness maturing within two years of the date of purchase; and in Certificates of Deposit, or Money Market Savings Accounts. 

 

Upon roll call, the vote was as follows:

                                   

Ayes: Kimbrough, Simacek, Mueller, Galusha, Cerny, Yates and Capek

Nays: None

 

            The Chairman declared the resolution adopted.

 

SECURITIES COMMITTEE

 

            Galusha moved and Mueller seconded the motion to appoint the County Clerk, the County Treasurer and Supervisor Cerny to a committee to give temporary approval for securities deposited by banks for collateral on deposits of county funds, with Yates to sign if Cerny is unavailable.  Upon roll call, the vote was as follows:

 

Ayes: Simacek, Kimbrough, Cerny, Mueller, Galusha, Capek, and Yates

Nays: None

 

            The Chairman declared the motion carried.

 

CLAIMS APPROVAL

 

            Yates moved by Capek seconded the motion to require the approval of the officer in charge of each office of claims for his/her office before the allowance of any and all claims.  Upon roll call, the vote was as follows:

 

Ayes: Kimbrough, Cerny, Mueller, Galusha, Capek, Yates, and Simacek

Nays: None

 

            The Chairman declared the motion carried.

 

EQUIPMENT PURCHASE

 

            Capek moved and Simacek seconded the motion requiring all officials, elected or appointed, to notify the Board of Supervisors when purchasing any equipment regardless of price, all supplies costing $750.00 or more, all lease agreements, maintenance contracts, and equipment rental agreements, even though the item is included in the budget. Upon roll call, the vote was as follows:

 

Ayes: Cerny, Mueller, Galusha, Capek, Yates, Simacek, and Kimbrough

Nays: None

 

            The Chairman declared the motion carried.

 

LEGAL NEWSPAPER

 

Mueller moved and Cerny seconded the motion to declare The Nebraska Signal the legal newspaper for Fillmore County. Upon roll call, the vote was as follows:

 

Ayes: Mueller, Galusha, Capek, Yates, Simacek, Kimbrough, and Cerny

Nays: None

 

            The Chairman declared the motion carried.

 

ROAD REPORTS

 

Cerny moved and by Galusha seconded the motion to require the County Highway Superintendent to make detailed annual reports of all operations in regard to road, bridge, and gravel work, and that an accounting of all property bought and sold shall be shown in the annual inventory. Upon roll call, the vote was as follows:

 

Ayes: Galusha, Capek, Yates, Simacek, Kimbrough, Cerny, and Mueller

Nays: None

 

            The Chairman declared the motion carried.

 

REPRESENTATIVE TO DEVELOPMENT CORPORATION MEETINGS

 

            Galusha moved and Yates seconded the motion to appoint Kimbrough as the ex-officio representative of the Fillmore County Board at meetings of the Fillmore County Development Corporation for 2005. Upon roll call, the vote was as follows:

 

Ayes: Capek, Yates, Simacek, Cerny, Mueller, and Galusha

Nays: None                  Abstaining: Kimbrough

 

            The Chairman declared the motion carried.

 

FUNERAL COSTS

 

            Upon being advised that Farmer and Sons Funeral Home was in accord with 2004 agreement, Mueller moved and Yates seconded the motion to set the costs of a county funeral at the rate adopted March 9, 2004 in Book 15, Page 577 of the Supervisors Record.  Upon roll call, the vote was as follows:

 

Ayes: Yates, Simacek, Kimbrough, Cerny, Mueller, Galusha, and Capek

Nays: None

 

            The Chairman declared the motion carried.

 

ADJOURNMENT

 

            As the only item remaining on the agenda for the reorganization meeting was  not be acted upon due to incomplete information, the Chairman adjourned the Reorganization portion of the meeting at 9.12 a.m.

 

___________________________________              ______________________________________

Attest                                                                                       Chairman

____________________________________________________________________________________

 

 

 

Regular meeting                                                                                     January 11, 2005

 

            The Fillmore County Board of Supervisors convened in open and public session at 9.31 a.m. January 11, 2005, in the Courthouse Boardroom in Geneva, Nebraska with Chairman Kimbrough presiding.   Members present were Yates, Mueller, Simacek, Cerny, Galusha, and Capek. Mueller left at 11.35 a.m. The County Clerk was present to record the minutes of the meeting. 

 

            Notice of the meeting was given by publication and by broadcasting on radio station KAWL.  A copy of the affidavit of publication is on file in the County Clerk’s Office.  All proceedings hereinafter shown were taken while the convened meeting was open to the public.  The meeting adjourned at 12.40 p.m.

 

MINUTES APPROVED

 

            As there were no additions or corrections to the minutes of the December 28, 2004, the Chairman declared them approved as presented.

 

NRD DAM, ROAD CLOSING

 

            Eric Dove of Olsson & Associates, engineers for the Little Blue NRD and the proposed dams in the Turkey Creek watershed in Fillmore and Saline counties, discussed the impact of the flood pool on roads near the dam site #3 in Section 3, Liberty Township.  The current plan is to close Road 23 between Roads J and K at approximately the point of the main channel of the creek and raise the grade on the south side. All would have access to their fields.  Road J, between Roads 22 and 23 could be straightened and raised three feet with the bridge removed and a twin box culvert replacing it.  It was suggested that Road 22 should be graded and graveled to replace Road 23, a gravel road.

 

TO START PROCEEDINGS TO CLOSE ROAD

 

            Yates moved and Mueller seconded the motion to authorize the Highway Superintendent to proceed with the necessary paperwork to hold a hearing on closing Road 23 between Roads J & K as part of the Little Blue NRD dam site #3 project in Liberty Township. Upon roll call, the vote was as follows:

 

Ayes: Simacek, Kimbrough, Cerny, Mueller, Galusha, Capek, and Yates

Nays: None

 

            The Chairman declared the motion carried.

 

CLAIMS

The claims were presented for payment.  The following abbreviations describe the expenditures:  Equi – equipment, HDM’s – home delivered meals,  Insu – insurance, Main –maintenance, Mtgs – meetings, Mile – mileage, Misc – miscellaneous, Post – postage, Pro – proceedings, Rep – repairs, Ret – retirement, Ser – services, SS – social security, Sup – supplies, Uni – uniform allowance, Uti – utilities, Wksh – workshop expense

 

GENERAL FUND

 

 

Howard Ach, Atty

Rent, sup, post

$      2,918.94

Alltel

Uti

274.69

Ameritas Life Insur Corp

Ret

479.69

Aquila

Uti

1,679.00

Ian Barnett

Uni

35.00

William L Burgess

Uni, misc

47.19

Daryl L Callenius

Uni

35.00

Cindy R. Carrigan

Post, sup

66.72

City of Geneva

Uti

108.00

DAS Communications

Rent

350.00

Duckwall-Alco Stores

Sup

21.75

Eakes Office Plus

Sup, equi

2,072.55

Fillmore Co Sheriff

Fees

475.81

Fillmore Co Court

Costs

192.73

Ft Dearborn Life Insur Co

Insu

178.92

Geneva Floral

Sup

15.00

Geneva State Bank

SS

839.49

Geneva TV & Appliance

Ser

6.00

Jeremy Goeken

Uni, misc

48.12

Graham Tire Grand Island

Tires

214.00

Terry Hejny

Mile, misc

177.57

Hilty’s

Sup

364.36

Hometown Leasing

Ser

211.25

Gary G Latimer

Ser

27.50

Latimer Reporting

Ser

298.40

Mid-States Organized Crime Info Center

Dues

100.00

Richard Mueller/Tom Biegert

Rent

625.00

Nebr Signal

Pro, ads, post, sup

652.40

Nelson Petroleum Co

Fuel

393.80

Nick’s Farm Store Inc

Rep

537.34

Mary Novak

Mile

56.25

O’Keefe Elevator Co

Sup

5.96

Phillips 66

Fuel

1,032.80

Platte Valley Commun

Rep

40.50

Ralph’s Geneva Tire

Ser

149.25

Steven G. Roemmich

Uni

35.00

Nancy Waldron

Ser

31.25

York Co Sheriff

Safekeeping prisoner

1,210.00

Payroll

Salaries

11,363.21

 

 

 

ROAD/BRIDGE FUND

 

 

Alltel

Uti

70.93

Ameritas

Ret

1,806.06

Aquila

Fuel

818.91

BT Ag Co

ROW, misc

1,405.00

Business World Prod Inc

Ser

26.50

Casey’s General Store

Fuel

1,580.26

Casper’s Construction

Building

17,654.94

City of Geneva

Uti

53.80

Direct Safety

Equ

173.55

Dorchester Farmer’s Coop

Fuel

1,518.42

Fillmore Co Treas

Equi

17,500.00

Filter Care of Nebraska

Sup

53.25

Ft Dearborn Life Insu

Insu

118.39

Geneva Carquest

Sup

369.47

Geneva Implement

Sup

13.31

Geneva State Bank

SS

1,959.14

Geneva Welding

Ser

34.73

Grafton Oil Inc

Fuel

536.20

HSBC Business Solutions

Sup

45.34

Hersh Digging Inc

ser

991.36

Elmer Hessheimer

Sup

23.99

Hilty’s

Sup

72.45

Lichti Bros Oil Inc

Fuel

859.10

Matt Friend Truck Equip

Sup

155.68

Nebr-Iowa Industrial Fasteners

Sup

118.28

Nebr Signal

Ads, misc

256.95

Nebr Truck & Equip

Sup

72.65

Nelson Petrol

Fuel, sup

527.76

Nichols Construction

Gravel

23,409.53

Nick’s Farm Store

Rep

373.40

Nebr Dept of Revenue

Sales tax

259.87

Perennial Public Power

Ser

3,939.10

Ralph’s Geneva Tire

Tires & rep

2,203.89

Roit Repair

Rep

27.50

Texaco/Shell

Fuel

55.00

Transit Works

Sup

6.24

USIS Commercial Serv

Ser

29.90

Village of Fairmont

Uti

30.33

Village of Milligan

Uti

20.10

Village of Ohiowa

Uti

20.00

Payroll

Salaries

26,852.65

 

 

 

MEDICAL/RELIEF FUND

 

 

Weaver Pharmacy

Sup

4.80

York Medical Clinic

Ser

14.42

 

 

 

SENIOR SERVICES

 

 

Janet Bartak

Mile

70.88

Dawg’s Smokehouse Café

HDM’s

75.40

Judy Dondlinger

Ser

100.00

Exeter Care Center

HDM’s

469.00

Ft Dearborn Life Insur Co

Insu

11.30

Geneva Senior Center

Uti, sup, rent, misc

200.40

Susan Kerl

Ser

119.67

Nancy Kohler

Mile

210.00

Jeannine Krejci

Ser

100.00

Elizabeth M Manning

Ser

130.00

Ron’s Tavern

HDM’s

188.00

Rhonda Stokebrand

Mile

70.50

 

 

 

COP’S GRANT FUND

 

 

Ft Dearborn Life Insu

Insu

5.65

 

 

 

NOXIOUS WEED FUND

 

 

Alltel

Uti

39.53

Merlin Ehmen

Rent

210.00

Ft Dearborn Life Insur

Insu

2.26

Nebr Weed Control Assoc

Wksh, dues

150.00

 

CLAIMS APPROVED

 

Simacek moved and Mueller seconded the motion to approve the claims as presented. Upon roll call, the vote was as follows:

 

Ayes: Kimbrough, Cerny, Mueller, Galusha, Capek, and Simacek

Nays: None                                          Abstaining due to conflict of interest: Yates

 

            The Chairman declared the motion carried.

 

BRIDGE BETWEEN SEC. 3 & 10-8-2, FAIRMONT TOWNSHIP

 

            Don Bristol, Sterling Dyer, and Larry Cudaback, Fairmont Township Board members and Bernard Lovegrove, a landowner in Sec. 10, met with the Board to discuss options to prevent backup of water between the bridge in  Sec. 3 and 10-8-2, and the one between Sec. 9 & 10-8-2.  Options discussed were: Building new bridge on the township road between Sec. 3 and 10, cost estimated at $80,000; A low water crossing meeting State standards at around $10,000; Doing nothing but requesting landowners to clean the channel. Don Bristol, also a landowner, and Bernard Lovegrove had questions and comments concerning the problem.  Comments from other landowners were also presented.  Consensus was to send a letter to the landowner in Section 10 requesting that the channel be cleaned out as provided in Nebraska statute before doing anything else.

 

           

ROAD DEPARTMENT LETTING AND MEETING SCHEDULE

 

            Mueller moved and Yates seconded the motion to approve the Road Department letting and meeting schedule as presented.  Upon roll call, the vote was as follows:

 

Ayes: Cerny, Mueller, Galusha, Capek, Yates, Simacek, and Kimbrough

Nays: None                                         

 

The Chairman declared the motion carried.

 

TO SHARE EMPLOYEE

 

            The Highway Superintendent requested the Board to consider allowing the Buildings and Grounds Department to use a seasonal employee of the Highway Department part of the time in order to retain the employee on a full time basis.  The tentative plan is to split the position with 25 hours Buildings and Grounds and 15 hours Highway Department.

 

            Yates moved and Cerny seconded the motion to approve the recommendation of the Highway Superintendent to share an employee with Buildings and Grounds, giving the employee 40 hours per week year around. Upon roll call, the vote was as follows:

 

Ayes: Mueller, Galusha, Capek, Yates, Simacek, Kimbrough, and Cerny

Nays: None                                         

 

            The Chairman declared the motion carried.

 

OTHER ITEMS

 

            The insurance coverage on the new shop building does not include replacement of the concrete.  The cost for that coverage is $70.00 per year.  Cerny volunteered to call NIRMA and add the concrete to the coverage. 

           

            The Personnel Handbook was discussed.  New hires signing up for the Sick Day Bank will have the first day deducted in the 7th month of employment with the second day deducted the following January.

 

BOARD OF EQUALIZATION

 

 

            At the request of the County Assessor, Capek moved and Yates seconded the motion to go into session as the Fillmore County Board of Equalization at 11.35 a.m. Upon roll call, the vote was as follows:

 

Ayes: Galusha, Capek, Yates, Simacek, Kimbrough, and Cerny

Nays: None                              Absent: Mueller           

 

            The Chairman declared the motion carried.

 

TAX CORRECTION

 

            Simacek moved and Yates seconded the motion to approve Tax Correction #14-04 as presented by the County Assessor. Upon roll call, the vote was as follows:

 

Ayes: Capek, Kimbrough, Simacek, Galusha, Cerny, and Yates

Nays: None                              Absent: Mueller           

 

            The Chairman declared the motion carried.

 

RETURN TO REGULAR SESSION

 

            Cerny moved and Galusha seconded the motion to adjourn the Fillmore County Board of Equalization and return to the regular meeting of the Fillmore County Board at 11.38 a.m. Upon roll call, the vote was as follows:

 

Ayes: Kimbrough, Simacek, Galusha, Cerny, Yates, and Capek

Nays: None                              Absent: Mueller

 

            The Chairman declared the motion carried.

 

BOND APPROVED

 

            Galusha moved and Yates seconded the motion to approve the bond for Jerry L. Otte as the Treasurer of the Grafton Rural Fire District for the period from February 9, 2005 through  February 9,2006, in the amount of $2,000. 

 

. Upon roll call, the vote was as follows:

 

Ayes: Simacek, Galusha, Cerny, Yates, Capek, and Kimbrough

Nays: None                              Absent: Mueller

 

            The Chairman declared the motion carried.

 

OTHER DISCUSSION

 

            Emergency Management Director Marshall reported that he had met with surrounding counties concerning the area communications agreement.  A draft resolution has been sent to all counties involved.  At the suggestion of the Board, a meeting with all county political subdivision involved in Homeland Defense will be convened in order to start work on a countywide agreement for a grant application for funds from that department.  The rules now require a single grant application with all subdivisions applying under one umbrella.

           

            The group presenting the Veteran’s Plaque now wants to build a display cabinet for the plaque in order to present it at a height where it can be read more easily.  Plans for the cabinet need to be given to the Board for approval. 

 

            The Planning and Zoning Commission is discussing changing the allowed lot size and distance requirements within the one-mile jurisdiction of a city or village.  The requirements for those towns under the countywide Planning and Zoning Commission are not the same as those for the City of Geneva.

 

            The Rural Transit report for November was reviewed and ordered placed on file in the County Clerk’s office.

 

FEE REPORTS

 

            Yates moved and Cerny seconded the motion to approve the following fee reports:

 

            County Clerk, December fees                  $ 6,173.07          Quarter            $  18,463.19 

                                    Semi-annual                     $39,007.91

            Sheriff, December fees                           $10,134.62       

            Clerk of Dist. Court, December fees         $    541.00         Quarter            $    1,252.50

            Clerk of Dist. Court, Annual report fees    $  2,701.00

 

Upon roll call, the vote was as follows:

 

Ayes: Kimbrough, Cerny, Galusha, Capek, Yates, and Simacek

Nays: None

 

            The Chairman declared the motion carried.

 

ADJOURN

 

            The Chairman declared the meeting adjourned until 9:00 a.m. January 25, 2005.

 

______________________________________                  ________________________________________

Attest                                                                           Chairman

______________________________________________________________________________________