May 10, 2004

 

The Fillmore County Board of Supervisors convened in open and public session at 9.00 a.m. on May 10, 2004, in the Courthouse Boardroom in Geneva, Nebraska with Chairman Kimbrough presiding. Members present were Yates, Simacek, Galusha, Cerny, Mueller, and Capek.  The County Clerk was present to record the minutes of the meeting. 

 

            Notice of the meeting was given by publication and by broadcasting on radio station KAWL.  A copy of the affidavit of publication is on file in the County Clerk’s Office.  All proceedings hereinafter shown were taken while the convened meeting was open to the public.  The meeting adjourned at 1.50 p.m.

 

MINUTES APPROVED

 

            Since there were no additions or corrections to the minutes, the Chairman declared them approved as presented.

 

CISDA  ANNUAL REPORT AND BUDGET REQUEST

 

            CISDA Executive Director Carol Hrdlicka reported on agency actives during the past year and presented the budget request for 2004-2005.  The amount remains at $750.00. Action on the request will be taken during the budget process later this summer.

 

BLUE VALLEY COMMUNITY ACTION ANNUAL REPORT AND BUDGET REQUEST

 

            Rick Nation and Marge Wilson of Blue Valley Community action presented the annual report and the budget request for 2004-05.  The budget request for the county increased to $3,501 or $45 more than for 2003-04.  Action on the request will be taken during the budget process later this summer.

 

STORM DAMAGE

 

            The Emergency Management Director reported on damage from the wind storm early Sunday morning northwest of Geneva. Someone from the State Emergency Management damage assessment team is coming out to meet the local Director and assist in assessing the amount of damage done by the storm.

 

DRIVEWAY PERMITS

 

            Capek moved and Cerny seconded the motion to approve the following applications for driveway permits:

 

Kurt Kleinschmidt – to install a new drive on the north side of the NW ¼ of Sec. 20-8-4, Grafton Township, into a pasture a short distance east of the residence,

Louis Schropfer – to extend an existing driveway on the south side of the SE ¼ SW ¼ of Sec. 14-5-1, Franklin Township, and

Albert and Patty Simacek – to replace an existing culvert in the drive leading to the irrigation well on the south side of the SW ¼ of Sec. 3-7-2, Madison Township

 

Upon roll call, the vote was as follows:

 

Ayes: Cerny, Capek, Yates, Galusha, Kimbrough, and Mueller

Nays: None                              Abstaining: Simacek

 

            The Chairman declared the motion carried.

 

SICK LEAVE BANK

 

            Employees at the County Shop have requested that consideration be given to forming a sick leave bank for use by employees with serious illness after they have used up their vacation and sick leave.  Further consid-eration will be given after more information is received.

 

PURCHASE AGREEMENT

 

            A purchase agreement between the County and Fillmore Western Railway for additional .31 acres of ground at the Geneva shop was presented for signing.

 

            Yates moved and Galusha seconded the motion to authorize the Chairman to sign the purchase agreement between Fillmore County and the Fillmore Western Railway for .31 acres of ground south of F Street and east of the county shop.  Upon roll call, the vote was as follows:

 

Ayes: Simacek, Capek, Yates, Galusha, Kimbrough, Mueller, and Cerny

Nays: None

 

            The Chairman declared the motion carried.

 

FEE REPORTS APPROVED

 

Galusha moved and Simacek seconded the motion to approve the following fee reports for April:

 

            Clerk of District Court – Fees                $170.00          Total of fees and fines                $3,737.98

            Sheriff – Fees                                   $ 1,789.08

            Clerk – Fees                                      $ 9,342.55

 

Upon roll call, the vote was as follows:

 

Ayes: Capek, Yates, Galusha, Kimbrough, Mueller, Cerny, and Simacek

Nays: None

 

            The Chairman declared the motion carried.

 

AUTHORIZING DIRECT DEPOSIT OF EMPLOYEE WAGES

 

            Cerny moved and Simacek seconded the introduction of the following resolution:

 

RESOLUTION NO. 2004-16

 

WHEREAS, The Fillmore County Board of Supervisors (hereinafter “the Board”) has investigated the possibility of utilizing direct deposit as a mode of employee wage and payment method; and

 

WHEREAS, investigation reveals that most employees favor direct deposit as a payment method; and

 

WHEREAS, there is no prohibition to direct deposit for County employees under State Law; and

 

WHEREAS, direct deposit has been determined to be a viable option by the financial institution utilized by Fillmore County for payroll; and

 

WHEREAS, the Board believes that direct deposit is in the best interest of the citizens and employees of Fillmore County,

 

NOW THEREFORE BE IT RESOLVED by the Fillmore Board of Supervisors that direct deposit of employee wages is hereby approved for current employees requesting direct deposit of their wages and all employees hired after May 10, 2004, and the County Clerk is hereby instructed to begin such service as soon as possible.

 

            This resolution is hereby adopted this 10th day of May 2004.

 

Upon roll call, the vote was as follows:

 

Ayes: Yates, Galusha, Kimbrough, Mueller, Cerny, Simacek, and Capek

Nays: None

 

            The Chairman declared the resolution adopted.

 

AUTHORIZED COUNTY REPRESENTATIVES

 

            A list of employees authorized to sign Transmittal Documents under the agreement between the County and the Geneva State Bank for electronic deposit of employee wages was presented to the Board.  Three names were listed and two signatures are required.

 

            Yates moved and Mueller seconded the motion to approve the list of employees authorized to sign Transmittal Documents under the agreement between the County and the Geneva State Bank for electronic deposit of employee wages. Upon roll call, the vote was as follows:

 

Ayes: Galusha, Kimbrough, Mueller, Cerny, Simacek, Capek and Yates

Nays: None

 

            The Chairman declared the motion carried.

 

REQUEST FOR PERMISSION TO USE COURTYARD

 

            A request for permission to use the courtyard as the starting point for the 2nd Annual Garden Walk and Raffle to be held July 11, 2004 was submitted.

           

            Simacek moved and Capek seconded the motion to grant permission to use the courtyard as the starting point for the 2nd Annual Garden Walk and Raffle to be held July 11, 2004. Upon roll call, the vote was as follows:

 

Ayes: Kimbrough, Mueller, Cerny, Simacek, Capek, Yates, and Galusha

Nays: None

 

            The Chairman declared the motion carried.

 

GO INTO BOARD OF EQUALIZATION

 

            At the request of the County Assessor, Capek moved and Mueller seconded the motion to go into session as the Fillmore County Board of Equalization at 10.46 a.m. Upon roll call, the vote was as follows:

 

Ayes: Mueller, Cerny, Simacek, Capek, Yates, Galusha, and Kimbrough

Nays: None

 

            The Chairman declared the motion carried.

 

TERC BOARD HEARING

 

            The Assessor and Supervisor Cerny reported on the TERC Board hearing held May 3, 2004 on the dry land values in Fillmore County.  Because there was a misunderstanding between the Property Tax Administration Office and the TERC Board, the TERC Board did not increase values as they had stated they intended to do in the hearing notice.

 

TAX CORRECTIONS

           

            Simacek moved and Yates seconded the motion to approve the following tax corrections as listed by the County Assessor:

           

            Tax Corrections 13-03 through 18-03.

 

Upon roll call, the vote was as follows:

 

Ayes: Cerny, Simacek, Capek, Yates, Galusha, Kimbrough, and Mueller

Nays: None

 

            The Chairman declared the motion carried.

 

ANNUAL BOARD OF EQUALIZATION DATES

 

            The Assessor advised the Board that she has set the following dates for Board of Equalization hearings unless the Board disagrees:

 

            June 29th, July 8th, July 12, and July 13th if necessary

 

No one asked for changes.

 

RETURN TO REGULAR SESSION

 

            Yates moved and Mueller seconded the motion to adjourn the as Board of Equalization and return to regular session of the Fillmore County Board of Supervisors at 11.04 a.m. Upon roll call, the vote was as follows:

 

Ayes: Simacek, Capek, Yates, Galusha, Kimbrough, Mueller, and Cerny

Nays: None

 

            The Chairman declared the motion carried.

 

LETTER OF SUPPORT FOR FILLMORE COUNTY HISTORICAL SOCIETY

 

            The Fillmore County Historical Society has asked that the Board prepare a letter of support for the Society to be included in with the application they are making for a substantial grant.

 

            Yates moved and Galusha seconded the motion authorizing the Chairman to sign a letter of support for the Fillmore County Historical Society to be used in the Society’s efforts to obtain grant funds.  Upon roll call, the vote was as follows:

 

Ayes: Capek, Yates, Galusha, Kimbrough, Mueller, Cerny, and Simacek

Nays: None

 

            The Chairman declared the motion carried.

 

OFFICE FURNITURE

 

            The Clerk advised the Board that she is replacing an old wooden desk assigned for use by abstractors.  The replacement desk will be smaller to allow more space between it and the desk back of it.

 

DISTRICT COURT BAILIFF

 

            Judge Vicki Johnson met with the Board to answer questions about the proposed position of District Court Bailiff for the five county’s Judge Johnson serves.  Clay County, which has been moved from District 10 to District 1, is already paying for a portion of the cost of a bailiff in District 10.  Savings would result from in the reduction of time and phone costs for the Clerk of District Court and time the County Attorney spends doing certain paperwork that would be taken over by the Bailiff.

 

            Cerny moved and Mueller seconded the motion to approve paying the prorated share for Fillmore County of the cost of a bailiff contingent upon the other four counties agreeing to do so.  Upon roll call, the vote was as follows:

 

Ayes: Yates, Galusha, Kimbrough, Mueller, Cerny, Simacek, and Capek

Nays: None

 

            The Chairman declared the motion carried.

 

CLAIMS

 

The claims were presented for payment.  The following abbreviations describe the expenditures: Equi – equipment, HDM’s – home delivered meals,  Insu – insurance, Main –maintenance, Mtgs – meetings, Mile – mileage, Misc – miscellaneous, Post – postage, Pro – proceedings, Rep – repairs, Ret – retirement, Ser – services, SS – social security, Sup – supplies, Uni – uniform allowance, Uti – utilities, Wksh – workshop expense.

 

GENERAL FUND

 

 

Howard F Ach, Atty

Rent, misc, wksh

         $    3,251.65

Joan Ackland

Mile

52.50

Alltel

Uti

423.40

Ameritas Life Insur Corp

Ret

513.25

Aquila

uti

265.20

Ian Barnett

Uni

35.00

John Becker

Mile, mtgs

43.72

Larry Biester

Mile, mtgs

48.30

William L Burgess

Uni

35.00

Daryl L Callenius

Uni, fuel, misc

87.37

Central NE Refrig Inc

Rep

898.31

Century Lumber co

Sup

16.48

Chaney Chem Inc

Sup

129.20

City of Geneva

uti

239.45

Colfax Co Court

Sup

2.50

DAS Commun

Ser

350.00

Duckwalls

Sup

127.51

Robert Dumpert

Mile, mtgs

46.60

Dunkin Transmission

Rep

1,457.37

Eagle Auto Supply

Sup

29.23

Eakes Office Plus

Sup, furn

1,409.79

Earl’s Window Service

Ser

4.00

Sharon Elznic

Mile, mtgs

54.78

Executive Travel

Witness travel

887.10

Fillmore Co Clk of Dist Ct

Advance costs

1,000.00

Fillmore Co Hospital

Ser

1,060.97

Fillmore Co Sheriff

Fees

290.89

Fillmore Co Treas

Int & post

59.16

Geneva St Bank

SS

947.75

Geneva Welding & Supply Inc

Sup, rep

35.77

Heinisch Law Office

Ser

3,041.81

Lyle Heinrichs

Mile, mtgs

24.02

Terry Hejny

Mile, uti

366.97

Hometown Leasing

Ser

211.25

Ray Johnson

Mile, mtgs

56.94

Ralph Kassik

Mile, mtgs

21.86

Patty A Lentfer

Mile

55.50

Norma Lichtenberg

Mile, mtgs

46.60

Lynn Peavey Co

Sup

47.88

Midwest Door & Hardware

Rep

117.00

MIPS/Co Solutions LLC

Ser

1,645.11

Morley Most

Mile, mtgs

69.90

Richard Mueller/Tom Biegert

Rent

625.00

National Business Inst

Wksh

279.00

NE Assoc of Co Extension Bds

Dues

100.00

NACO

Wksh

130.00

NE Law Enforce Training Cent

Ser

194.00

Nebraska Signal

Sup, Ads, election costs

5,987.15

NE Supreme Ct

Sup

350.00

Nelson Petrol Co

Fuel

404.87

Nick’s Farm Store

Rep, equi

1,830.13

Merle Noel

Mile, mtgs

36.52

Mary Novak

Mile

37.50

Nuckolls Co Extension Off

Mile reimb

107.77

Parade of Flags

Sup

50.00

PC Nuts

Sup, equ

125.60

Phillips 66

Fuel

473.22

Platte Valley Commun of Hastings

Ser

18.50

Ralph’s Geneva Tire

Ser

31.50

Redfield & Co Inc

Sup

526.94

Steven G Roemmich

Uni

35.00

Patty Scarborough

Mile

6.00

Secretary of State

Sup

40.00

Gerald Slezak

Mile

80.64

NE Dept of Corrections

Board of prisoner

705.83

NE Health & Human Serv Lab

Ser

262.03

Test & Data Technol Inc

Sup

700.00

Thayer Co Extension Off

Mile reim

558.75

Nancy Waldron Atty

Ser

1,873.78

York Co Sheriff

Ser

6.00

Jim Zeleny

Mile, mtgs

37.96

Regina Swartzendruber

Pt time help

853.66

Gerald Slezak

Pt time help ( 2 mos)

1,408.88

Gerald Slezak

Pt time (2 mos)

489.65

Hannele Plettner

Pt time help

940.00

Sharon Chapman

Pt time help

1,023.75

Richard Dolph

Pt time help

112.50

Earl Kriley

Pt time help

447.44

Lois Bernasek

Dispatching

445.74

Nancy Hansen

Dispatching

1,573.20

Howard Mills

Dispatching

1,722.82

Olivia Shellhase

Dispatching

1,647.76

Sandy Bolejack

Jailer

1,887.26

Virgil Verhage

Pt time help

259.88

 

 

 

ROAD & BRIDGE OPERATING FUND

 

 

Alltel

Uti

75.88

Ameritas Life Insur Corp

Ret

1,683.60

Aquila

Fuel

156.33

Aurora Coop

Sup

56.00

Auto Value Parts Stores

Sup

94.78

Business World Prod

Main

59.20

Callaway S & D Sand & Gravel

Gravel

3,790.65

Casey’s General Stores

Fuel

155.30

Century Lumber Center

Sup

294.03

City of Geneva

Uti

22.70

Dorchester Farmers Coop

Fuel

1,293.49

Filter Care of NE

Sup

16.10

Geneva Carquest

Sup

246.74

Geneva Implement

Sup

12.59

Geneva St Bank

SS

1,818.68

Geneva TV & Appliance

Sup

10.95

Geneva Welding & Supply

Rep

478.90

Grafton Oil

Fuel

553.04

Jill’s’ Sweet Shop

Sup

22.79

Lichti Bros Oil

Fuel

682.70

Nebr Machinery Co

Rep

13,477.98

Nebr Signal

Ads

44.25

Nelson Petrol

Fuel

2,456.93

Newman Traffic Signs

Sup

65.49

Nichols Construction

Gravel

22,475.94

Nick’s Farm Store Co

Sup

44.92

Overland Sand & Gravel

Sup

33.50

Perennial Public Power

Uti

25.54

Perennial Public Power

Ser

5,736.02

Powerplan

Sup

138.97

Ralph’s Geneva Tire

Tires & rep

2,847.46

Speece-Lewis Eng

Ser

6,116.00

Texaco/Shell

Fuel

79.00

Village of Fairmont

Uti

18.89

Payroll

Salaries

24,942.30

 

 

 

TOURISM-ECONOM DEVELOP FUND

 

 

Century Lumber Center

Sup

109.66

 

 

 

MEDICAL/RELIEF FUND

 

 

NE Dept of Health & Human Serv

Ser

270.75

Richard Trapp

Rent

210.00

 

 

 

SENIOR SERVICES FUND

 

 

Dawg’s Smokehouse Café

HDM’s

75.65

Judy Dondlinger

Ser

130.00

Exeter Care Center

HDM’s

252.00

Exeter Golden Ager’s

USDA, reim, LAAA advance

414.52

Fairmont Aging Serv

USDA, reim, LAAA advance

2,007.95

Fillmore Co Treas

Post

185.00

Geneva Senior Center

USDA, reim, LAAA adv, rent

5,607.25

Susan Kerl

Ser

60.00

Nancy Kohler

Mile, wksh, sup

1,492.69

Jeannine Krejci

Ser

130.00

Ohiowa Café

HDM’s

112.50

Ron’s Tavern

HDM’s

364.00

Rhonda Stokebrand

Wksh, mile

281.92

JoAnn Vavra

Ser

160.00

 

 

 

LAW ENFORCEMENT GRANT

 

 

Gall’s

Equi

637.95

 

 

 

COURTHOUSE BOND

 

 

Fillmore Co Treas

Bond pmt

79,100.00

 

 

 

HIGHWAY BOND

 

 

Fillmore Co Treas

Bond Pmt

37,877.50

 

 

 

NOXIOUS WEED FUND

 

 

Alltel

Uti

39.25

Brothers Equip Co

Sup

191.04

City of Geneva

Uti

7.70

Eagle Auto Co

Sup

6.59

Merlin Ehmen

Rent

210.00

Exeter Lumber

Sup

20.24

Geneva Carquest

Sup

15.84

Grafton Mini Mart

Fuel

38.01

Grafton Oil Co

Sup

58.80

Kathy Krienert

Ser

35.00

Mike’s Radiator & Tire Rep

Ser

10.00

Nebraska Signal

Ser

168.00

 

 

 

 

CLAIMS APPROVED

 

            Simacek moved and Mueller seconded the motion to approve the claims as presented.  Upon roll call, the vote was as follows:

 

Ayes: Galusha, Kimbrough, Mueller, Cerny, and Capek

Nays: None                                          Abstaining due to conflict of interest: Yates

 

            The Chairman declared the motion carried.

 

AUDIT PROPOSALS

 

            Proposals for auditing services for the year ending June 30, 2004 and the following two fiscal years were opened at 1.30 p.m. as advertised.  Proposals were received from the following three firms:

           

                                                                                                2003-04        2004-05        2005-06

            Marvin E. Jewell & Co.                                                    $12,575.00        $12,575.00        $12,575.00

            McDermott & Miller                                                  $17,000.00        $13,400.00        $12,575.00

            Contryman  Associates                                                      $ 7,500.00         $ 8,000.00         $ 8,500.00

Plus GASB 34 implementation estimated at                $ 3,500.00         $ 2,500.00         $ 2,500.00

           

The bid from McDermott & Miller for 2003-04 included a one-time fee for converting to GASB 34 rules.   An additional fee of $2,000 would be added each year that the county received $500,000 or more in federal grants covered under Federal rules.

           

            After discussion, Cerny moved and Capek seconded the motion to accept the bid of Contryman  Associates for 2003-04 at $7,500, 2004-05 at $8,000, and 2005-06 at $8,500 plus an additional fee for the implementation of GASB 34, not to exceed $3,500 the first year and $2,500 for each succeeding year.   Upon roll call, the vote was as follows:

           

Ayes: Cerny, Simacek, Capek, Yates, Galusha, Kimbrough, and Mueller

Nays: None

 

            The Chairman declared the motion carried.

 

ADJOURN

 

            Since there was no more business, the Chairman declared the meeting adjourned until 9.00 a.m., May 25, 2004.

 

____________________________________                                         ____________________________________

Attest                                                                                             Chairman

__________________________________________________________________________________________